Special events such as community festivals and equestrian events are often staged in temporary locations. Planning should include the needs of everyone who may wish to attend including families, teenagers, older people and people with a range of access challenges.

The choice of site is critical as well as a number of key features that must be considered for the event to be accessible to everyone. These include provision of accessible:

• toilets
• parking areas
• transport drop off points
• event bus stops
• tents or marquees for market stalls and exhibitors
• heavy vehicles such as horse trucks and horse floats
• food vendor vehicles and stalls
• drinking water units 
• rubbish and recycling bins
• pathways
• fencing barriers
• scooter recharge points
• onsite transport
• signage and information
• hearing augmentation
• information
• access map of site
• emergency procedures.

1. Appropriate numbers of accessible parking bays to be provided
2. Use of materials to create temporary pathways across uneven surfaces such as grass or sand may need to be used. Plastic or rubber matting or low pile carpet may be useful in some instances

Design principles

The following key design principles should be considered when developing sites for temporary facilities:

Connections

All elements within temporary facilities should be connected via a continuous accessible path of travel, for example, car parking, toilets, buildings, fields of play, play spaces, drinking fountains and seating. These elements should be linked so that anyone can easily move to and through all of these and participate in the activities and facilities provided.

Approach

Temporary facilities require approach routes for both vehicles and pedestrians. These should be well signed with entry points that users can find easily. Use of environmental or architectural cues, a line of trees leading to the entry or similar structures that identifies the entry point can assist.

Parking spaces for vehicles of various size and use, including cars, mini buses and bicycles should be provided in any onsite car parking area. Consideration should be given to vehicles with side and rear loading capacity for people who may be using mobility aids, as well as enough overhead clearance to load and upload items stored on the vehicle roof.

Shade and shelter over some parking bays, that may be used by people who take a little longer to enter or exit their vehicle is also useful. These bays should be located as close as possible to the principal entry points of the facilities provided. The ground surface of the parking area, particularly at designated accessible parking bays, should be level and free from loose material. Use of trees or shrubs that drop foliage or seed pods should be avoided.

An uninterrupted path of travel, free from any hazards or difficult or uneven terrain, should lead users from the car park to the entry points of the facilities.

Drop off areas that can cater for a variety of vehicles, for example, bus, taxi or car, should also be provided as close as possible to principal entry points.

Entry points

As well as being easily identifiable and incorporating effective contrasts to the background area, points of entry, including site, paths, fields of play and building entrances, should be wide enough to cater for the access needs of all users. This includes people who may be using mobility aids such as twin prams, scooters or wheelchairs and, for example, an adult with a child who is walking but who needs to be held by the hand, or a person with an assistance animal. Other users might be people carrying bags or wheeling trolleys.

Consideration should also be given to the type and weight of any gates or doors that may need to be used to ensure they are not too heavy or difficult to operate.

Latches that can be used easily with one hand that are located at a low height for ease of use by a smaller person or someone using a wheelchair are important. Entry points that incorporate turnstiles, chicanes or queuing lines can be difficult for some people to manage and alternatives should be provided. Appropriate access through security gates, particularly during a temporary festival or event, should also be considered.

Paths

Continuous, accessible paths of travel free from obstacles should be provided. They should incorporate alternatives to steps, be firm, stable and slip resistant and avoid excessive slopes and crossfalls whenever possible. Ramps with appropriate gradients, kerbs, handrails and landing and resting points should be provided where slopes cannot be avoided. Paths should incorporate clear lines of sight at key decision making points, as well as visible and textural indication of any hazards, particularly at any location where there may be a pedestrian and vehicle conflict.

Paths should be wide enough for people to easily pass each other when coming from opposite directions. The width of the pathway should be considered in light of the number of expected users, for example, in areas that attract many people, pathways should be wide enough to allow groups of people to pass each other, including users of a range of mobility aids such as prams, walking frames and wheelchairs.

Use of materials to create temporary pathways across uneven surfaces such as grass or sand may need to be used. Plastic or rubber matting or low pile carpet may be useful in some instances. Timber or metal decking should also be considered and can often be used to create ramps to temporary facilities across the site and to connect a range of temporary installations including toilets, displays and stalls.

Portable ramps can also be used where appropriate. Any temporary pathways should incorporate safe, non-slip and level surfaces as well as handrails and kerbs on temporary ramps.

Spectator areas

Spectator areas for everyone should be provided at various locations at each facility where activities are held. Consideration should be given to locations that will cater for users of mobility aids such as prams, strollers, wheelchairs, scooters and assistance animals so people can sit with family and friends.

All spectator seating and viewing areas must have clear lines of sight to any playing area, scoreboards and television monitors (wherever provided). Scoreboards should be easy to see and read from a long distance and incorporate audible alternatives.

Alternative scoring systems that assist people with hearing and vision limitations should also be provided. If a sound amplification system is provided, assistive hearing devices should also be installed to assist spectators with a hearing impairment. Assistance hearing devices can be used with or instead of hearing devices.

Any spectator areas along paths should be designed so that people do not obstruct the path when stopping to view the activity. Spaces should be provided beside, but connected to, the path for effective use by everyone. A wider section of path or an extended area beside the path with a firm, level and slip-resistant surface should be available.

Consideration should be given to installing seating with backs and armrests at some of these locations with enough room for users of a range of mobility aids to sit off the pathway with other people.

Where areas are reserved for spectator viewing from vehicles, spaces should be provided for people who may not easily be able to get out of their vehicle or who require additional space to manoeuvre mobility aids when entering and exiting the vehicle.

The location of these spaces needs to be planned effectively and any vegetation and fencing designed accordingly. Fence height and construction are prime considerations.

Spectator areas that are installed above ground level, such as viewing platforms, should incorporate barrier-free access with kerbs, easy to grip handrails and safety barriers that are effective but don’t impede the view, particularly for a smaller person, a child sitting in a stroller or a person sitting in a wheelchair.

Tiered spectator areas or scoring towers can be made easier to use by considering the gradient of ramps and the incorporation of easy to grip handrails and the design of stairs, including using contrast nosings on the stair treads. Firm, slip-resistant surface finishes, provision of seating and hooped handrails at the end of seating rows, as well as shade and drinking water at the top, will also assist many people to enjoy the experience.

Seating spaces should also be deep and wide enough to enable a person to feel safe from falling if in a tiered spectator area.

Lifts should be provided in structures that are designed for spectators to view activities from levels above the ground.

Landscape design

Installation of any temporary landscaping elements should consider the access needs of everyone. These can include paths and garden beds, potted plants, trees, shrubs, temporary activity points and other installations such as statues, sculptures and water features.

Consideration should be given to location, access, interpretation, usability and safety for everyone. Limitations to a person’s mobility, vision and hearing as well as the interpretation needs of both children and adults should be taken into account in the design and access to these elements.

Key design issues to consider include:

• the selection and use of potted plants with foliage that does not overhang paths or activity areas and drop branches, seed pods, berries or bark, which can create barriers for all users
• use of landscaping design and elements to assist with wayfinding. For example:
  • use of potted plants with different aromas and sounds that can assist users with wayfinding through the area as well as enhance the ambience of the space and create a sense of wellbeing
  • a large sculpture near the entry of a building or playing area that can act as a key wayfinding element to assist users to find their way to the entry point
  • consistent use of lightly textured temporary surface material across a pathway, to identify the direction to a viewing or seating area which assists people with limitations to vision, and other people when looking for somewhere to rest
  • easy to find and follow paths of travel connecting key elements on the site, created by use of temporary pathways with potted plants along path edges
• activities and installation of interesting accessible engagement points, related to the event being held, that can be 'felt' as well as 'seen'
• incorporating interesting seating designs, with backs and armrests, within landscape structures
• effective maintenance of sight lines, particularly in spectator areas, at key decision making points, isolated locations where personal safety could be compromised or any family use areas such as playgrounds.

Installations

Installations such as litter bins, seating, lighting, drinking fountains (incorporating a low height dog bowl), dog dropping collection points and other installations must be usable by everyone. These should be located off, but connected to, a continuous, accessible path of travel. People should be able to easily approach, reach and use the installations.

All installations should incorporate low height, easy to use controls that can be reached by a smaller person. They should incorporate adequate leg clearance underneath to accommodate someone who is seated. Consideration of the angles of approach and clear space for a person to move around the installations is also important.

Controls with large push buttons that protrude or extend beyond surrounding surface or large levers are usually easier to use. Avoid any controls that require a person to use fine motor skills like ‘one pointed finger’ or that require a constant pressure to operate. The ability for one handed operation is preferred. Sensor operated controls that activate by sensing movement underneath or close to the installation also support ease of use.

The use of effective colour and luminance contrast to adjacent and background surfaces on installations and elements within installations will make them easier to identify and also assist with understanding how they are used.

Picnic and rest areas

Rest and picnic areas should include seating with backs and armrests and tables with extended ends or clear spaces to allow for a person using a wheelchair to move underneath or a person to clip on a child restraint.

Barbecues must be useable by everyone with controls at the front of the hotplate. This ensures they are easy to reach and eliminates the need for people to reach over the top of the hotplate.

A level benchtop next to the hotplate, made from glare-free, heat-resistant material, allows a person to move hot pans and other items easily on and off the hotplate without the need to lift heavy items.

Barbecues should be located off, but connected to, a continuous, accessible path of travel, as well as being close to other important facilities such as toilets and play spaces.

Shade and shelter should be provided over some of these areas so that, depending on weather conditions, people can choose what will best suit their needs.

Where picnic and rest areas incorporate structures, such as a rotunda, there should be level or step-free access available as an alternative to stairs.

Buildings

All buildings should be located on a continuous, accessible path of travel from the car parking and pedestrian entry points of the temporary site. They should provide level, step-free entry with no revolving doors or turnstiles and with wide door openings to accommodate all users, including people with mobility aids such as prams, strollers, wheelchairs or assistance animals. Self-opening doors are preferred, with effective contrasts across any glass doors or areas that could be mistaken for a doorway to ensure that the safety of users is not compromised.

Consideration should also be given to shelter close to, but not obstructing, the principal entries where some people may wish to store mobility aids while using the building.

Wide internal walkways and doorways, clear of any obstructions on the floor surface and walls, and areas to pass easily are important. Level, slip-resistant floor surfaces in both wet and dry conditions that do not incorporate any lips or tripping hazards should be maintained.

Access into each room of the building is necessary so that users can participate in all activities and utilise required facilities. Fixtures and fittings that can be accessed by a smaller person or a child, as well as someone who is seated, are necessary, for example, at customer service counters and information and display areas.

Any controls that are required to operate building elements, such as lights or doors, should be easy to grip, see, reach and operate and be supplemented with clear, concise instructions for use where necessary. These instructions should be provided in a range of formats, for example, written, audio and tactile, to ensure that all users can effectively interpret the information provided.

In multiple level buildings, either ramps with appropriate gradients or lifts should be provided to upper levels to support ease of use and movement. These should be easy to locate, with consideration given to the use of effective contrasts as well as raised tactile and Braille signage. Lifts should incorporate buttons that include raised tactile elements as well as Braille close to the buttons to support effective interpretation and wayfinding. Audio announcements should also be installed to identify floor levels.

Any stairs should incorporate effective contrast nosings on the stair treads. Stairs and ramps require easy to grip handrails and tactile ground surface indicators at the top and bottom.

Hearing augmentation should be provided in any buildings where people may meet, for example, where a festival committee may need to meet or where there are interactive displays that people can listen to. Captions on screens for people who may have limitations to hearing, as well as audio or tactile alternatives for people who may have limitations to vision, should also be considered. Good lighting is necessary for all users.

Any buildings that incorporate kitchen or dining areas should provide ease of access for everyone and incorporate a range of tables and seating heights and types for children and adults. Tables with extended ends so a person using a wheelchair can move underneath, lower height or adjustable benches, leg clearances under fixtures such as sinks and benches and access to taps, cupboards and equipment should all be considered.

Toilets and change rooms

Toilets and change rooms should be available for use by everyone. In addition to male and female areas, unisex accessible toilets, showers and change rooms are required as these can be effectively used by children as well as adults, including people with a range of access challenges. Key elements to consider include:

• located on a continuous accessible path of travel from the car parking and pedestrian entry
• adequate room size and circulation space
• wide door opening, with a sliding door where possible
• easy to see and use door occupied indicator, handle and flushing control
• appropriate grab rails at the side and back of the toilet pan
• appropriate toilet pan distance from the side and rear wall
• toilet paper that is easily reached from the pan
• soap dispenser and hand dryer that are easily reached from the hand basin
• hand basin at an accessible height with appropriate leg clearance underneath
• baby change table where space allows
• adjustable height shower head
• non-slip shower seat with legs for support
• grab rails on walls of shower
• level, slip resistant floor surfaces in both wet and dry conditions
• adult change table with a hoist
• interconnecting change spaces with a lockable door in between
• facilities for both left and right handed users
• provision of ambulant accessible facilities which are useful for people who use mobility aids such as prams and strollers.

If portable toilets are to be provided at the temporary site, consideration must be given to the expected number of visitors to the event to adequately meet demand.

Portable accessible facilities, with both left- and right-hand configurations should be available.

Designated accessible facilities will benefit many people, so it is important to provide a number of these to support people using wheelchairs as well as parents with prams and young children who will benefit from the additional space and facilities available.

Play spaces

Access to play spaces for both children and adults is important. Play provides important motivation for children to become active, engage with others, extend themselves and adapt and learn skills. There are many physical, social, cognitive and emotional benefits that accrue from play.

Many people will be using mobility aids such as prams and strollers and others may also use wheelchairs, scooters or assistance animals. Many grandparents will accompany children to sporting activities. Good access is important for everyone.

Passive play spaces as well as play structures for climbing, balancing, hanging, running, swinging, rocking and rolling should all be considered. Access to and through each element is important and supports both cognitive and social play experiences. Some key elements of play spaces  include:

• multipurpose play activities such as sand diggers, climbing equipment, ball courts, cubbies or swings
• Interesting places or surfaces that suggest particular games or encourage activities such as rolling, hiding or running
• vegetation, sand or loose materials that invite building, collecting or creative imaginative play
• elements that provide acceptable risk, changes in surfaces and sensory elements that include tactile, audible and olfactory components
• maintenance of clear sightlines to assist with supervising children.

Infrastructure that supports users of play spaces such as direct access to toilets, drinking fountains, seats at various heights, shade and shelter over spectator areas is also important.

Temporary play structures that are provided for an event should incorporate elements that can be used by people across a range of ages and abilities. They should also consider the needs of people using wheelchairs and other mobility aids. Access to and onto the structure or installation is required.

Water

The availability of drinking water for both people and animals is important. Children and adults as well as people using assistance animals will require access to drinking fountains, bowls or other ways of obtaining drinking water. Drinking fountains that are easy to reach, have large lever handles for operation and incorporate a low level drinking bowl for an assistance animal support access for everyone. A firm, slip-resistant surface around the installation to support access is also important.

Wayfinding and information

A successful wayfinding system should minimise anxiety and confusion, should be easy to understand and allow for everyone to equitably access all information provided. Wayfinding relies on a succession of communication cues provided throughout an environment. Cues may be visual, audible or tactile.

A visual wayfinding system incorporating cues such as architecture, landscape design, fountains, flagpoles, lighting, landmarks and other orientation points should be developed for the temporary site and event.

Signage is also a critical key element of an effective wayfinding system.

Signs and information about key features including site features and interactive event elements and components of the site, as well as the location of car parking, toilets and buildings, must be freely available in a range of formats so that people can prepare to enjoy the event. Consideration should be given to four types  signs:

• identification
• information
• directional
• safety or regulatory, prohibition and advisory.

It is important to ensure that everyone can effectively interpret and use these different types of signage within the environment.

Accessible signage incorporates the positive elements of traditional signage as well as alternatives such as Braille, tactile and audio elements and gives consideration to a number of other key components that impact on accessibility and usability. When designing accessible signage, consideration should be given to the following:

• language
• location
• content
• typeface or font
• letter spacing
• size of letters
• appropriate symbols
• tactile and Braille
• contrast and colour
• illumination
• alternatives to traditional signage, for example, audio.

Signage incorporating the international symbol of access or deafness should be used to identify accessible elements where appropriate.

Temporary signage should be kept clear of paths of travel and be located at prominent locations at an accessible height to assist all visitors to the site.

Lighting

Effective, glare-free lighting should be provided throughout areas that are likely to be used at night. This can include pathways, seating and building entrances and exits as well as areas that may pose a safety risk, such as at pedestrian and vehicle conflict areas, stairs and ramps.

Portable lighting may be required and should be located to ensure that any power cords, boxes or other related equipment do not create access barriers on paths of travel, either overhead and on ground surfaces.

Temporary structures

Level or ramped entry should be provided to temporary food and drink outlets, stalls and display elements or areas and counter heights should be accessible for someone who is seated.

A raised platform with suitable kerbs and railings along the front and sides should be provided for viewing activities where this may be difficult for a person who is seated to do so from the ground level, for example, a concert or event being presented on a stage, playing field or race track.

Level or ramped access is required to stages and other areas where performances or activities are held and accessible seating locations that provide effective sightlines must be available at these areas.

Emergency exits

Emergency exits should be provided along a continuous, accessible path of travel to a nominated assembly area from all rooms within a building or pathways within the site. Consideration must be given to all users including children, older people and people using a range of aids such as prams, wheelchairs, hearing aids, assistance animals and white canes.

Fire extinguishers should be easy to reach for everyone and incorporate clear instructions for use.

Both visible and audible emergency alarms should be installed in buildings and around the site to assist all users, as well as a public address system for use by the fire service to assist in directing people along the most accessible path of travel given the building or site condition at any one time.

Emergency exits and paths of travel should be kept clear of obstructions at all times.

Equipment and other items stored in buildings should not create any barriers.

Evacuation maps should be installed at accessible heights, be easy to read and available in alternative formats to assist all building and site users. An emergency evacuation plan that addresses the needs of all building and site users should be developed and practised during evacuation drills. 

Consideration must be given to universal design in temporary facilities relating to a wide range of key elements. In relation to temporary facilities, the key elements include:

Paths of travel

• Approaches, onsite roadways and pedestrian crossings
• Tracks and pathways
• Ramps
• Stairs
• Floor and ground surfaces

Car parking, set down and waiting

• Car parking
• Set down and waiting areas
• Vehicle guardrails and wheel stops
• Boom gates and entry control points

Entrances and exits

• Fences, gates and bollards
• Baffles and screens
• Keys, keypads and padlocks
• Emergency exits

Building and facilities

• All buildings
• Customer service areas
• Internal corridors
• Kitchens
• Multipurpose rooms
• Retail areas
• Scoring areas
• Spectator and viewing areas

Toilets, showers and change rooms

• Toilets - Accessible, ambulant and portable
• Adult assisted change areas
• Baby change areas
• Family change areas
• Showers

Installations

• All installations
• Barbecues
• Bicycle storage and racks
• Drinking fountains
• Fire extinguishers and alarms
• Litter bins
• Seating and tables
• Shade and shelter
• Landscape design
• Signage and wayfinding
• Lighting and contrasts

Communication and information

• Assistance animals
• Websites